Passports

COMMENCEMENT OF ISSUANCE OF E-PASSPORTS AT KENYA EMBASSY ROME

From the 9th August 2021, the Kenya Embassy Rome will be receiving passport applications for the of issuance of the East African Community (EAC) e-Passport (biometric passport).

APPLICATION FOR E-PASSPORT

Apply for the e-Passport at  www.ecitizen.go.ke  and pay for it online via mobile money, credit cards, debit cards or online banking. One will be required to fill in the form online, print it, sign and date it, then attach all other requisite documents and photographs. The application forms MUST be submitted in person at the Kenya Embassy Rome through an Appointment.

GENERAL INFORMATION

• One must create an account on the e-citizen portal to access the passport application service
• ALL Passport applications MUST be duly completed online via ecitizen.go.ke portal. Manual applications will NOT be accepted.
• Please ensure you have read and understood the guidelines and Requirements before submitting your application.
• ALL passport applications must be recommended by a Kenyan Citizen in possession of a Valid Passport/National Identity Card and who is not a relative on (section 7) of the application form.
• All applicants are advised to apply for a passport replacement at least six months before its expiry date.
• Dual Citizens are required to declare their other nationality prior to renewing Kenya passports. These include persons born before 27th August 1987 and for those who acquired other citizenship status before 27th August 2010 need to show proof of having regained Kenya citizenship.
• Those required to apply to regain Kenya citizenship are expected to await completion of the regaining process before they can apply for their e-passports.
• All e-citizen inquiries should be directed to e-citizen at email support@ecitizen.go.ke Tel. +254780806206
• Uploaded documents must be scanned in (.JPEG or .PNG) formats ONLY.

 

NOTES FOR PHOTOGRAPHS

Kindly ensure that photos attached on the application form meet the following criteria:

▪ Be clear photos – they should not be blurred nor have a dark hue, all facial features should be clearly outlined
▪ Have a full face and both ears visible
▪ Be taken against a WHITE background
▪ Be without shadows in the background
▪ No smiling or laughing
▪ Be taken without spectacles
▪ Size of the photos should be 5cm by 5cm (five by five centimetres)
▪ Weaves and hair should not cover the forehead or the rest of the face
▪ Decent photos – ladies should not be wearing strapless tops and earrings. 
▪ Ensure the photo are printed on good quality paper in a studio. (photos from the Instant Photo machine will not be accepted)

 

TIME FRAME

Once you submit your duly completed application to an Immigration Officer, the passport processing should take at least between 4-6 weeks. Please note that if your application has not been duly filled and all attachments required submitted, it may delay processing of your passport.

PASSPORT FEES

PASSPORT TYPE

Fees (in Kenya Shillings)

32 Pages Ordinary “A” Series

Kshs. 4,550.00

48 pages Ordinary “B” Series

Kshs. 6,050.00

64 Pages Ordinary “C” Series

Kshs. 7,550.00

Replacement of valid Mutilated passport

Kshs. 10,050.00

Replacement of Lost passport

Kshs. 12,050.00

REPLACEMENT OF AN EXPIRED/FILLED UP PASSPORT

Requirements: –

1. Duly completed e-citizen pre-filled passport application form. (Printed)
2. Copy of e-citizen payment Invoice.
3. Original passport (expired/filled up)
4. Original National Identity Card (new generation) and one copy (front and back).
5. 4 coloured current passport size photos. (see notes on photos above)
6. Copy of Kenyan passport biodata page only
7. All passport applications must be recommended by a Kenyan Citizen in possession of a Valid Passport/National Identity Card and who is not a relative on (section 7) of the application form and copy of document attached.
NOTE: THE RECOMMENDER MUST SIGN ON THE APPLICATION FORM.
8. Scan documents, Photos, and application forms into JPEG formats then send via email to consular@embassyofkenya.it
9. Once documents are approved by the immigration attache, you will receive an email to book an appointment to submit your application.
NOTE: Applicant MUST appear in person.
10. Applicant will be contacted once passport is finalized to arrange for collection of passport via courier (The courier’s way bill to be sent to the Embassy via email– consular@embassyofkenya.it).

 

REPLACEMENT OF A LOST PASSPORT

Requirements: –

1. Duly completed e-citizen pre-filled passport application form. (Printed)
2. 2 copies of e-citizen payment Invoice.
3. A detailed self-explanatory letter about the circumstances of the loss
4. Declaration for lost/damaged passport form (click to download form)
5. Police abstract
6. Translation fee of €20 for the police abstract. For Payment Click here 
7. A notarised affidavit detailing the circumstances under which the loss occurred
8. Translation fee of €20 if the notorized affidavit is in Italian language. For Payment Click here  
9. Original National ID Card (new generation) and one copy (front and back).
10. Copy of lost passport biodata page if available.
11. 4 coloured current passport size photos. (see notes on photos above)
12. All passport applications must be recommended by a Kenyan Citizen in possession of a Valid Passport/National Identity Card and who is not a relative on (section 7) of the application form and copy of document attached.
NOTE: THE RECOMMENDER MUST SIGN ON THE APPLICATION FORM.
13. Scan documents, Photos, and application forms into JPEG formats then send via email to consular@embassyofkenya.it
14. Once documents are approved by the immigration attache, you will receive an email to book an appointment to submit your application.
NOTE: Applicant MUST appear in person.
15. Applicant will be contacted once passport is finalized to arrange for collection of passport via courier (The courier’s way bill to be sent to the Embassy via email– consular@embassyofkenya.it).

 

REPLACEMENT OF A MUTILATED/DAMAGED PASSPORT

           Requirements: –

1. Duly completed e-citizen pre-filled passport application form. (Printed)
2. 2 copies of e-citizen payment Invoice.
3. Declaration for lost/damaged passport form (click to download form)
4. The mutilated/damaged passport
5. 4 coloured current passport size photos. (see notes on photos above)
6. Original National ID Card (new generation) and one copy (front and back).
7. Letter explaining how, where and when the passport got damaged.
8. All passport applications must be recommended by a Kenyan Citizen in possession of a Valid Passport/National Identity Card and who is not a relative on (section 7) of the application form and copy of document attached.
NOTE: THE RECOMMENDER MUST SIGN ON THE APPLICATION FORM.
9. Scan documents, Photos, and application forms into JPEG formats then send via email to consular@embassyofkenya.it
10. Once documents are approved by the immigration attache, you will receive an email to book an appointment to submit your application.
NOTE: Applicant MUST appear in person.
11. Applicant will be contacted once passport is finalized to arrange for collection of passport via courier (The courier’s way bill to be sent to the Embassy via email– consular@embassyofkenya.it).

 

PASSPORT APPLICATION FOR A MINOR (CHILD UNDER 18 YEARS)

     Requirements: –

1. Duly completed e-citizen pre-filled passport application form
2. 2 copies of E-citizen payment Invoice
3. Parental consent form duly completed  (click to download form)
4. 4 coloured current passport size photos. (see notes on photos above)
5. Photocopy of the Father’s and Mother’s IDs/Passports’ biodata page
6. Original foreign birth certificate indicating the names of father and mother(Estratto di nascita) for applicants residing in Italy) OR Plurilingual birth certificate
NOTE: Kenyan nationals in Greece, Cyprus, Poland and Malta are required to submit the original birth certificate with an authenticated English translation by the Ministry of foreign affairs.
7. Fee of € 20 translation fee if the birth certificate is in Italian language. For payment click here
8. All passport applications must be recommended by a Kenyan citizen in possession of a Valid Passport/National Identity Card and who is not a relative on (section 7) of the application form and copy of document attached.
NOTE: THE RECOMMENDER MUST SIGN ON THE APPLICATION FORM.
9. Scan documents, Photos, and application forms into JPEG formats then send via email to consular@embassyofkenya.it
10. Once documents are approved by the immigration attache, you will receive an email to book an appointment to submit your application.
NOTE: Applicant MUST appear in person.
11. Applicant will be contacted once passport is finalized to arrange for collection of passport via courier (The courier’s way bill to be sent to the Embassy via email– consular@embassyofkenya.it

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